Visitor management

A modern way to greet and monitor visitors within your organisation

Kelio Visitors is a software solution designed to refresh your company's reception environment. The module provides a simpler way to manage your visitors and to apply better access control. Used in tandem with the Visio X7 touchscreen terminals, Kelio Visitors helps to renew your reception environment and enhance your company image.

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access control for visitors

The issues involved in access control for visitors

Postperson, delivery person, service provider, visiting customer, maintenance worker, interview candidate, etc. The list of daily visitors to an organisation is long.

Greeting and managing visitors is a sizeable issue for organisations, affecting both on their image and their security:

  • Reception is non-existent, overstretched or too costly
  • Reception operated by security staff who are not trained or dedicated to the task
  • Poor transmission of information regarding expected visits
  • Lack of security (paper-based reception log, less vigilance, etc.)
  • Increased risk posed by unscheduled or anonymous visits
  • Lack of knowledge of visitors present on the premises, etc.

The Kelio Visitors software solution, integrated within the Kelio Protect and Kelio Security modules, provides a simple means to greet your visitors and to safeguard your buildings and staff.

The access solution to modernise visits to your premises

Kelio Visitors is a multi-purpose software solution that guarantees:

  • A modern reception environment, as a standalone facility or alongside reception staff
  • Creation of different visitor profiles
  • Implementation of specific reception procedures according to visitor type: one-time access code for a delivery person, customised greeting for a customer, etc.
  • Rapid identification of scheduled visitors or input of information on unscheduled visitors
  • Updating and sharing of a visitors schedule
  • Greater security for visit procedures: mandatory signature of a digital logbook
  • Traceability of visits.

The Kelio Visitors module can be used in tandem with the Kelio Visio terminal (as an option) for more flexibility of use and a thoroughly modern reception environment.

Manage scheduled or unscheduled visitors in complete security

visitor management diagram

Your staff are able to schedule their visits in the Kelio Visitors module:

  • Pre-register visits by individuals authorised to host visitors
  • View scheduled visits by type: current, future, failed, complete
  • Print a visit file with option for signature
  • Synchronise the employee's Outlook© calendar.

A confirmation email, containing a unique identification QR code, is automatically sent to the visitor. A reminder email will also be sent the day before the appointment.

The software can also be used to manage unscheduled visits:

  • Autonomous or assisted input of the visitor's identity on the Kelio Visio touchscreen terminal (last name, first name, purpose of visit, etc.)
  • Badge printing
  • Notification to host employee.

How can Bodet Software help me to manage visitors

access clocking terminal for visitor reception

A simple and modern way to greet visitors with the Kelio Visio touchscreen terminal

Kelio Visio is an interactive touchscreen terminal which provides you with a simple and efficient way to greet visitors. It allows the visitor to:

  • Sign in upon arrival, by registering their visit directly onto the terminal or by scanning the pre-registered QR code
  • Read the security instructions
  • Have their photo taken to complete their visitor file
  • Sign the digital visitors log directly on the digital terminal.

At the end of the visit, the visitor simply signs the touchscreen terminal to close the visit.
Conveying a modern image, the Kelio Visio terminal requires no human intervention and can be used as a supplement to or replacement for reception staff.

I would like a demonstration of this interactive terminal

Identify visitors

Identify visitors

The employee is alerted to the arrival of their visitor in real time, by SMS or email.

The visitors wear a badge to clearly distinguish visitors from members of staff. You can pre-register a number of badge templates and automatically launch single or grouped print jobs.

Kelio Visitors allows you to return badges at the end of the visit, using a badge return slot.

Identify persons present within buildings

Kelio Visitors provides an easier way to distribute visitors schedules to relevant employees and to manage access control: reception staff, security staff at different site entrances, etc.

In the event of fire evacuation, you know precisely who is present on the premises, including visitors.

software logo Kelio – Visitor management for your premises

The advantages of Kelio

  • A modern reception solution, available in 17 languages
  • Reception and security procedures adapted to suit all visit types
  • Updating and sharing of the visitors schedule in real time
  • Communication of security instructions to visitors
  • QR code or unique identification number
  • Inclusion of visitors on FES lists in the event of fire alarm.

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